# Ventaro

> Ventaro is a UK AI consultancy for small and medium-sized businesses. We combine AI, specialists who know the work and the client's own data to automate admin, sharpen reporting and forecasting, cut AI costs and win more customers. Tagline: what's next, working today.

## Key facts
- Ventaro is an AI consultancy for UK small and medium-sized businesses (1 to 250 people), based at 1 Massam Close, Rainford, St Helens, Merseyside WA11 8BP.
- Approach: AI + experts + your own data together, because each on its own falls short. A person approves anything sent to a customer or supplier.
- Founder: Andrew Gillespie. Contact: info@ventaro.ai, 07595 585525.
- How work starts: a free 3-minute AI Readiness Check, then a 1 Day Business Analysis (free for a great fit, otherwise £995), then a pilot build from £1,500 over 2 to 4 weeks, then monthly support from £750 a month that can stop at the end of any month.
- AI Adoption programme: typically 12 weeks. AI Training: half-day workshops from £995 for up to 12 people, in person or online.
- Design Systems for AI Platforms: from £4,950, typically 4 to 6 weeks. Typical automation builds: £1,000 to £5,000, with running costs of about £30 to £300 a month.
- AI Receptionist: from £149 a month plus £299 setup, 300 minutes included, monthly rolling, live in about 5 working days after a free demo. Answers phone, website chat, WhatsApp, SMS and email; connects to Google and Outlook calendars, HubSpot, Salesforce, Zoho and Pipedrive. Data is hosted in the UK.
- AI CRM, AI Sales Process, AI Lead Nurturing and AI Debt Chasing: set up as a pilot from £1,500, then supported from £750 a month. They work with HubSpot, Salesforce, Zoho, Pipedrive, monday.com, Xero, QuickBooks and Sage.
- AI Agents, AI Document Processing and AI Knowledge Assistant: pilots from £1,500. Fractional AI Lead: from £1,250 a month for one day a month, monthly rolling. AI Creative Studio: from £750 a month. Microsoft Copilot Rollout, AI Health Check and AI Search Optimisation (GEO) audits are quoted per business. Copilot licences are paid to Microsoft separately.
- Ventaro Hub (client platform for brand, content, data and AI tools): launching in 2027, register interest.
- Works with Microsoft 365, Google Workspace, Xero, QuickBooks, Shopify, Make, Zapier, n8n, Claude, ChatGPT and Gemini.
- Covers the whole of the UK; the analysis day can be run in person anywhere in the UK.

## Start here
- [AI Readiness Check](https://www.ventaro.ai/check): free 3-minute check on whether AI fits your business yet
- [1 Day Business Analysis](https://www.ventaro.ai/business-analysis): a day with your team to find the quickest AI wins and a written plan
- [How we work](https://www.ventaro.ai/how-we-work): readiness check, analysis day, pilot build, monthly support

## Services
- [Automations](https://www.ventaro.ai/automations): Take repetitive work off your team's plate
- [Data Analysis](https://www.ventaro.ai/data-analysis): Turn scattered data into answers
- [AI Forecasting](https://www.ventaro.ai/ai-forecasting): See next month's sales, stock and cash
- [Workflows](https://www.ventaro.ai/workflows): Approvals and handovers that don't stall
- [AI Training](https://www.ventaro.ai/ai-training): Workshops, safe use and GDPR basics
- [AI Content and Marketing](https://www.ventaro.ai/ai-content-marketing): AI plus a specialist in every channel
- [Design Systems for AI Platforms](https://www.ventaro.ai/design-systems): Your brand, built for people and AI
- [AI-Native Websites](https://www.ventaro.ai/ai-native-websites): Sites AI can read, cite and recommend
- [AI Adoption](https://www.ventaro.ai/ai-adoption): Get AI used across the whole business
- [AI Token Optimisation](https://www.ventaro.ai/ai-token-optimisation): Lower AI bills, same quality
- [AI Agents](https://www.ventaro.ai/ai-agents): Custom agents that handle multi-step jobs
- [Microsoft Copilot Rollout](https://www.ventaro.ai/microsoft-copilot): Copilot set up, secured and actually used
- [AI Knowledge Assistant](https://www.ventaro.ai/ai-knowledge-assistant): Ask your own documents and get answers
- [AI Search Optimisation (GEO)](https://www.ventaro.ai/ai-search-optimisation): Get found and cited in AI search
- [AI Health Check](https://www.ventaro.ai/ai-health-check): An audit of the AI you already use
- [AI Creative Studio](https://www.ventaro.ai/ai-creative-studio): On-brand images and video, made faster
- [Fractional AI Lead](https://www.ventaro.ai/fractional-ai-lead): An outsourced head of AI, part-time
- [AI Document Processing](https://www.ventaro.ai/ai-document-processing): Contracts, forms and PDFs read and filed

## Tools
- [AI Receptionist](https://www.ventaro.ai/ai-receptionist): Answers calls and chats, day or night
- [AI CRM](https://www.ventaro.ai/ai-crm): Every lead captured, scored and followed up
- [AI Sales Process](https://www.ventaro.ai/ai-sales-process): From first enquiry to signed deal, without the chasing
- [AI Debt Chasing](https://www.ventaro.ai/ai-debt-chasing): Get paid on time without awkward calls
- [AI Lead Nurturing](https://www.ventaro.ai/ai-lead-nurturing): Warm up leads until they're ready to buy
- [Ventaro Hub](https://www.ventaro.ai/client-platform): Brand, content, data and AI in one place

## AI by business function
- [AI for Finance](https://www.ventaro.ai/finance): Invoices, chasing, month-end and cash
- [AI for Sales](https://www.ventaro.ai/sales): Leads, quotes, follow-up and pipeline
- [AI for Marketing](https://www.ventaro.ai/marketing): Content, ads, reporting and AI search
- [AI for HR and People](https://www.ventaro.ai/hr): Hiring, onboarding and staff questions
- [AI for Operations](https://www.ventaro.ai/operations): Orders, stock, scheduling and suppliers
- [AI for Customer Service](https://www.ventaro.ai/customer-service): Calls, emails, chat and returns

## AI by industry
- [AI for Accountants](https://www.ventaro.ai/accountants): Become an AI-first practice
- [AI for Law Firms](https://www.ventaro.ai/law-firms): Intake, drafting and matter admin
- [AI for Estate and Letting Agents](https://www.ventaro.ai/estate-agents): Leads, viewings and property admin
- [AI for Recruitment Agencies](https://www.ventaro.ai/recruitment): Sourcing, screening and client updates
- [AI for Construction and Trades](https://www.ventaro.ai/construction-trades): Quotes, jobs and site paperwork
- [AI for Manufacturing](https://www.ventaro.ai/manufacturing): Orders, production and supplier admin
- [AI for Wholesale and Distribution](https://www.ventaro.ai/wholesale-distribution): Stock, orders and customer service
- [AI for Ecommerce and Online Retail](https://www.ventaro.ai/ecommerce): Product data, service, stock and ads
- [AI for Private Clinics](https://www.ventaro.ai/healthcare-clinics): Bookings, reminders and patient admin

## Guides
- [Which AI platform is cheapest for companies? Claude vs ChatGPT vs Gemini](https://www.ventaro.ai/blog-cheapest-ai-platform-for-companies): On price lists, the three big AI platforms look very different. (2 Nov 2026)
- [AI token optimisation: how to cut your AI bill without cutting corners](https://www.ventaro.ai/blog-ai-token-optimisation-guide): If your business pays for AI by usage rather than by seat, every word in and out costs money. (2 Nov 2026)
- [Google Gemini: I've been hit with a huge bill, what should I do?](https://www.ventaro.ai/blog-google-gemini-huge-bill): An unexpected Gemini bill is stressful, but it's usually fixable. (1 Nov 2026)
- [Claude vs ChatGPT: how to make the switch for your organisation](https://www.ventaro.ai/blog-claude-vs-chatgpt-switch): Claude and ChatGPT are both excellent, and the right choice depends on how your team works. (31 Oct 2026)
- [Prompt caching explained: stop paying twice for the same context](https://www.ventaro.ai/blog-prompt-caching-explained): Many AI tools send the same long instructions or documents with every request. (30 Oct 2026)
- [Claude API pricing explained for small businesses](https://www.ventaro.ai/blog-claude-api-pricing-explained): Claude's API is priced per token, with different rates for each model and discounts for caching and batch work. (29 Oct 2026)
- [Five admin jobs most small businesses can automate this month](https://www.ventaro.ai/blog-five-admin-jobs-to-automate): Invoices, chasers, enquiry replies, onboarding and reports. Where to start, what it saves and what to watch for. (28 Oct 2026)
- [ChatGPT API cost: how to estimate your monthly bill](https://www.ventaro.ai/blog-chatgpt-api-cost): The ChatGPT subscription and the OpenAI API are billed in completely different ways. (25 Oct 2026)

## Company
- [About](https://www.ventaro.ai/about)
- [Our work](https://www.ventaro.ai/work)
- [Andrew Gillespie, founder](https://www.ventaro.ai/author-andrew-gillespie)
- [Contact](https://www.ventaro.ai/contact)

## Optional
- [Full text of key pages](https://www.ventaro.ai/llms-full.txt)